About HPV Elevate

HPV Elevate is a pan-India HVAC and MEP services provider specialising in engineered cooling and building services for complex commercial and facility environments. Founded in 2007, the company has executed over $230Mn worth of projects and operates with a team of 250+ professionals across multiple states.

HPV Elevate delivers turnkey HVAC solutions spanning concept and load studies, BOQ-led execution, retrofits, and uptime operations, integrating design, installation, and AI-enabled optimisation to reduce energy use and ensure reliable performance. Its services extend to electrical, fire protection, and civil interiors, making it a trusted partner for developers, data centres, and technical facilities where precision, uptime, and efficiency are paramount.

Project Name:

HDFC Bank, Candor Tech Space

Location:

Candor Tech Space, Kolkata

Project Category:

MEP

Executing a large-scale HVAC fit-out for a premier banking institution requires precision. Located in the bustling Candor Tech Space in Kolkata, this project involved a massive financial scope with a BOQ value of $850K. The project focused on high-end HVAC implementation, requiring tight coordination between site engineering, inventory management, and a fragmented vendor network to ensure the facility was handed over operational and on budget.

Complexity of the Project

This project presented three specific layers of difficulty that traditional Excel-based management could not handle:

High-Volume Vendor Fragmentation: The project did not rely on a single turnkey contractor but engaged 35+ different vendors. Managing communication, orders, and ledgers across this many stakeholders creates a high risk of information asymmetry and duplicate payments.
The “BOQ vs. PO” Reconciliation Trap: With a master BOQ containing 170+ distinct line items and a procurement value of $600K+, manually tracking which line item was ordered against which of the 125+ Purchase Orders is nearly impossible. This is where most construction projects suffer “margin bleed” due to over-ordering.
Material Inventory Volatility: The site managed a significant material flow with ~$40K worth of stock received. Without real-time consumption tracking, high-value HVAC components face risks of theft, damage, or misplacement, directly impacting the bottom line.

How RDash Helped

RDash was deployed to move the project from “reactive” tracking to “proactive” financial governance. By digitising the workflow, we enforced the “Maker-Checker” rule, ensuring that every rupee spent had a digital footprint and an approval trail.

Plugged Margin Leakage in Procurement

Majority of margin leakage in construction projects traces back to not having a digital record of order elements issued to vendors. For HDFC, we moved the entire ordering process off Excel and email.

Impact: We successfully reconciled 125+ Orders against the master BOQ.
Result: Achieved 100% visibility on the ~$600K+ procurement spend, ensuring no vendor was paid for non-tendered items without a flagged approval.

Enforced Cashflow Discipline (The 3-Way Match)

We established a strict digital thread from PO creation to Invoice Acceptance.

Impact: Managed $550K in Invoices with a seamless approval flow.
Expense Control: The system processed ~$42K in site expense requests, but due to RDash’s rigorous approval hierarchy, only ~$20K was approved initially. This highlights the effectiveness of the “Maker-Checker” system in preventing unnecessary petty cash bleed.

Site Reality vs. Reported Progress

We moved beyond ad-hoc WhatsApp updates to structured Daily Progress Reports (DPRs).

Impact: Over 30+ DPRs were generated, providing a “360-degree project reporting process”.
Result: By capturing material consumption and “Current Stock” (~$40K) daily, the project leadership maintained a live view of inventory levels, reducing wastage and theft risks typically associated with MEP projects.

Managing an HVAC project of this scale with 35 different vendors usually means drowning in paperwork. RDash gave us a 'Control Tower' view. The ability to see exactly what was ordered versus the BOQ line items saved us from the typical reconciliation nightmares. We aren't just tracking work; we are controlling the cash flow in real-time.

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Establishing 100% Procurement Visibility on a $850K HVAC Fitout